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Long story short, the program is extremely useful when you want to perform any or all of the following jobs:ġ. When You Should Use Assign Custom Keyboard Shortcuts In Microsoft Outlook Saves a lot of time for folks who get more than a dozen emails every single hour.

Once you get used to the Outlook hotkey utility, you won’t regret using it ever. There are other actions too – capturing a snapshot of the desktop and email the image to a recipient, inserting custom text or signature and so on.

I use a lot of labels in my Gmail account and when all the emails are downloaded in Microsoft Outlook, I can use the hotkey feature to navigate around folders, without having to click them over and over again.

Once the program is installed, you can insert text, canned responses, email signatures and some more functions using different hotkey of your choice.Īnother great thing regarding Outlook hotkey is the ability to switch to different folders by using key combinations. Topalt Hotkeys is a freeware utility which lets you add custom hotkey in Outlook 2007 and Outlook 2010. Sure Outlook has it’s own set of hotkey but sometimes you may want to define custom hotkey in Outlook so that you can quickly filter items and get the job done quickly.

Another example is when I want to move a specific email message from one folder to another, without having to find the folder in the first place. One of the features which I miss in Outlook 2007 as well as Outlook 2010 is the ability to add custom hotkey for selected jobs.įor example: I want to create multiple email signatures and use a Hotkey to insert a particular signature to any email message. Over the past few years, I have used different email clients like Windows Live Mail, Zimbra mail but nothing beats Microsoft Outlook when it comes to simplicity, usefulness and a feature rich interface. Microsoft Outlook is one of the best desktop based email clients which can be used to download email messages from multiple Gmail, Yahoo, Windows Live or any other email account’s that support POP or IMAP. Create Custom Hotkeys In Microsoft Outlook – Move To Folder, Signature, Send or Macro